Executive Virtual Assistant
📍 Remote | Full-Time or Part-Time
📁 Department: Executive Support · Administrative · Operations
About Us
We’re a global provider of high-quality virtual support for executives, entrepreneurs, and fast-moving teams across industries like healthcare, e-commerce, and consulting. By taking care of day-to-day operational tasks, we empower our clients to stay focused on what matters most—growth, strategy, and execution.
About the Role
We’re looking for a proactive and detail-oriented Executive Virtual Assistant to support busy professionals with essential administrative tasks. You’ll become a trusted right-hand partner—managing calendars, streamlining communications, organizing data, and making operations run smoothly behind the scenes. This role is fully remote and ideal for someone who thrives on structure, loves solving problems, and brings a service-first mindset to everything they do.
Key Responsibilities
Manage complex calendars and coordinate meetings across multiple time zones
Organize email inboxes, draft and send communications, and ensure follow-ups
Conduct research and summarize key findings into executive-friendly briefs
Prepare reports, slide decks, and client-facing documents with clarity and polish
Maintain task tracking systems (Asana, Trello, ClickUp) to keep workflows on track
Update and maintain digital files, CRMs, and databases
Support travel planning, event scheduling, and logistics as needed
Assist with reporting, data entry, and light operations tasks
What You Bring
2+ years of experience in executive assistance, admin support, or operations
Excellent written and verbal communication skills
Strong organizational skills and the ability to prioritize and multitask independently
Proficiency with Google Workspace, Slack, Zoom, and task/project management tools
Discretion with confidential information and a professional, service-oriented attitude
Fluency in English and comfort working with international teams
You’ll Thrive If You Are
A self-starter who anticipates needs and takes initiative
Someone who enjoys creating order and improving processes
Comfortable with flexible workflows and remote collaboration
Focused, reliable, and motivated by a job well done